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What is hotdesking (or hot desk):

By 29 de August de 2023April 9th, 2024Sin categorizar
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Coworking Hot desk and Coworking Hourly Passes

Hotdesking has become a popular trend in the modern workplace, offering flexibility and cost-saving benefits for both employers and employees.

This idea is about sharing workstations and resources. It lets employees pick their workspace for the day based on what they need.

In this blog post, we will talk about hotdesking. We’ll look at the good and bad sides of it, and how it’s changing workspaces.

So, what is Hotdesking?

What is Hotdesking (hot desking)? Well hotdesking is a way of working that has become increasingly popular in the modern workplace. It allows employees to pick their own workspace for the day, depending on what they need. It also allows for cost-savings for both employers and employees, as it eliminates the need to purchase multiple workstations for each person.

Additionally, it promotes a more collaborative and flexible work environment, as employees can easily move around the office to collaborate with colleagues.

We strongly recommend to try hot desk in our coworking (or any coworking space). There are different approaches to coworking hot desks: from hourly passes that allow you to come and use as you please to a coworking plan hot desk, which is the same but in a monthly basis.

Hot desking & coworking spaces have never been so popular. The real thing is that the most vibrant and engagin coworking spaces usually have at least a 50% of the space dedicated to hot desk. So choose a truly coworking space hot desk monthly plan to enjoy the most and pay the less.

The Benefits of Hotdesking

Hotdesking has a number of advantages. Here are some of the key benefits:

Increased Collaboration and Networking Opportunities

  • Encourages employees from different departments to interact and collaborate

Our workplace culture focuses on encouraging employees from different departments to interact and collaborate. We believe that when people with diverse backgrounds work together, they can bring different ideas and skills that lead to innovative solutions and better performance. By promoting these interactions, we create an environment where knowledge sharing, communication, and problem-solving thrive, resulting in improved efficiency and success.

  • Facilitates knowledge sharing and idea generation

This platform allows people to connect, interact, and share information. It helps people share their knowledge and experiences in different fields. It also promotes the creation of new ideas by allowing individuals to express their thoughts, brainstorm together, and build on each other’s ideas. Overall, this platform encourages innovation and growth.

Cost Savings

  • Reduces the need for individual workstations and office space

Having fewer workstations and office space is a good thing because it helps organizations use their resources better. Companies can save money and make employees more productive by having less workstations. Encouraging teamwork and communication also helps employees work well together and create a good work environment. Overall, reducing the need for individual workstations and office space can help manage resources better, save money, and improve collaboration.

  • Saves on equipment and maintenance costs

Using this technology has a major advantage: it reduces equipment and maintenance costs by a lot. Businesses can avoid spending money on expensive equipment that may become outdated or need frequent upgrades. Additionally, since this technology works in a cloud-based environment, businesses don’t have to constantly invest in maintaining and fixing physical infrastructure. This saves businesses a lot of money and lets them allocate their financial resources to more important parts of their operations.

  • Allows for more efficient use of resources

This technology has a benefit. It helps people and groups use resources better. When this technology is used in different ways, users can make the best use of resources like workers, power, and materials. This means they can get more work done and spend less money. They can do this by making processes simpler, using machines, and allocating resources well. So, this technology lets people use limited resources in the best way, helping the economy and the environment.

Flexibility and Adaptability

  • Provides employees with the freedom to choose their workspace based on their needs

  • Allows for easy accommodation of remote workers and freelancers

  • Enables quick reconfiguration of workspaces to meet changing needs

The Challenges of Hotdesking

Lack of Personalization

  • Employees may not have a dedicated space to personalize and make their own

  • Can lead to a lack of ownership and attachment to the workspace

Potential for Distractions

  • Noise and interruptions from nearby coworkers can be distracting

  • Lack of privacy and personal space may hinder concentration

Difficulty in Building Relationships

  • Frequent changes in workspace can make it challenging to build strong relationships with coworkers

  • Limited opportunities for team bonding and social interactions

Implementing Hotdesking Successfully

Clear Communication and Guidelines

  • Establish clear guidelines and expectations for hotdesking

  • Communicate the benefits and purpose of hotdesking to employees

  • Provide training and support to ensure a smooth transition

Creating a Variety of Workspaces

  • Design different types of workspaces to cater to different work styles and tasks

  • Include quiet areas, collaborative spaces, and private meeting rooms

  • Provide comfortable and ergonomic furniture to enhance productivity

Technology and Infrastructure

  • Ensure reliable and efficient technology infrastructure to support hotdesking

  • Provide easy access to power outlets, charging stations, and high-speed internet

  • Implement a seamless booking system for workspaces and resources

The Future of Workspace: Hotdesking Trends

A) Integration of Technology

Advancements in technology will further streamline the hotdesking experience

  • Technology advancements will continue to improve the hotdesking experience for both individuals and businesses.

  • Hotdeskers can look forward to many new and exciting features from the evolving technology. These features will make their daily work smoother and increase their productivity.

  • Hotdesking in the future will be changed by new technology. This includes software that makes booking and reservations easier, as well as hardware that allows for better connectivity and resource usage.

  • Integration of IoT devices for personalized workspace settings

  • The integration of Internet of Things (IoT) devices for personalized workspace settings is an incredible advancement in the field of technology. IoT devices have the capability to connect and communicate with each other, enabling automation and enhancing the overall efficiency of various systems. In the context of personalized workspace settings, IoT devices enable individuals to customize their work environment according to their preferences and needs.

  • This level of personalization not only maximizes comfort and productivity but also contributes to a more enjoyable and conducive work atmosphere. With IoT devices, individuals have the flexibility to adjust lighting, temperature, sound, and even the layout of their workspace to create an environment that suits them best.

  • By integrating IoT devices into workspace settings, organizations can provide their employees with a more personalized and user-friendly environment, ultimately leading to improved job satisfaction and performance.

  • AI-powered systems to optimize workspace allocation and resource management

  • AI-powered systems have been developed to optimize workspace allocation and resource management within organizations. With the rapid advancement in technology and the increasing need to maximize efficiency, these systems have emerged as effective tools to address these concerns.

  • By utilizing artificial intelligence algorithms, these systems can analyze various factors such as employee work patterns, space availability, and resource utilization to make informed decisions on the optimal allocation of workspace and resources. This can lead to significant improvements in productivity, cost-effectiveness, and overall organizational performance.

  • Furthermore, these AI-powered systems can continuously learn and adapt to evolving circumstances, ensuring that the workspace allocation and resource management strategies remain optimized over time.

  • Overall, the implementation of AI-powered systems in this area has the potential to revolutionize the way organizations allocate and manage their workspace and resources, enabling them to streamline operations and achieve greater success.

B) Focus on Employee Well-being

Incorporation of wellness features in hotdesking spaces, such as standing desks and ergonomic chairs

  • Many companies are now adding wellness features to hotdesking spaces. This is because they understand how important it is for their employees to be healthy and happy. They are doing things like providing standing desks and ergonomic chairs. Standing desks let people sit and stand during the day, which is good for their posture and can help with back pain. Ergonomic chairs are comfortable to sit in for long periods and can prevent muscle and bone problems. By adding these wellness features to hotdesking spaces, companies are showing that they care about their employees’ health and are making the workplace a better place to be.

  • Designing spaces that promote physical activity and mental well-being

  • When creating spaces that encourage physical activity and mental well-being, we need to think carefully and plan carefully. To design spaces that promote physical activity, we need to consider things like how the space is laid out, how easily people can access it, and what equipment is available. These things are important because they make sure that people of all ages and abilities can comfortably exercise and move around. We can also make the spaces more relaxing and reduce stress by adding natural light, plants, and calming colors. By including these things in the design, the spaces can become a haven for people who want to improve both their physical and mental health.

Providing access to natural light and greenery to enhance productivity and mood

  • The incorporation of design features that provide access to ample natural light and abundant greenery has been found to have a significant positive impact on both productivity levels and overall mood in various settings.

  • Numerous studies have shown that environments with an abundance of natural light have been linked to increased alertness, better cognitive function, and improved overall well-being. As such, integrating architectural elements such as large windows, skylights, or glass walls to maximize the penetration of natural light into indoor spaces can greatly enhance productivity levels and promote a positive emotional state among individuals.

  • Furthermore, the presence of greenery and plants in indoor spaces has been proven to have numerous beneficial effects on individuals’ mental and physical health. Not only do plants provide a visually appealing and serene atmosphere, but they also help purify the air, regulate humidity levels, and reduce stress levels. Consequently, incorporating plants and green spaces within work or living environments can contribute to increased productivity, improved focus, and an overall sense of well-being among occupants.

  • The utilization of natural light and greenery as design elements extends beyond traditional office spaces and can be implemented in various settings. For instance, educational institutions can greatly benefit from incorporating these elements, as studies have shown that students’ academic performance and concentration levels can be enhanced when exposed to natural light and surrounded by green spaces. Similarly, healthcare facilities can adopt this approach to create a more soothing and comfortable environment for patients, which can positively impact their recovery process.

  • In summary, the provision of access to natural light and greenery in indoor spaces can play a crucial role in promoting productivity, enhancing mood, and improving overall well-being. By consciously integrating these design features, various settings can create environments that are not only visually appealing but also contribute to the physical and mental health of individuals.

C) Hybrid Work Models

Hotdesking will play a crucial role in hybrid work models, combining remote and in-office work

  • In the emerging landscape of hybrid work models, where employees alternate between remote and in-office work arrangements, hotdesking is expected to assume a pivotal role in facilitating seamless transitions and enhancing productivity.

  • As organizations adapt to the new normal of a blended work environment, characterized by a mix of remote and in-person work, the concept of hotdesking gains significance as a vital component in ensuring flexibility and efficiency across the workforce. This approach enables employees to utilize shared workstations and workspaces as needed, thereby optimizing resource utilization and promoting collaboration.

  • The integration of hotdesking into hybrid work models emerges as an indispensable strategy for modern companies, as it offers employees the freedom to choose where and when they work, according to their preferences and specific project requirements. By breaking away from the traditional static desk setup, organizations empower their workforce to embrace a more dynamic work environment that encourages creativity and innovation.

  • Hotdesking is becoming more popular as people work from home and in the office. It is a good solution for combining remote work and collaboration. With hotdesking, employees can use different workstations and shared spaces. This helps with collaboration and sharing ideas. Hotdesking also gives people the freedom to work in different parts of the office. This makes them feel more in control and happy with their work. Overall, hotdesking helps people be more productive and satisfied with their jobs.

  • In today’s workplace, many companies are using a combination of remote and in-office work. Hotdesking is an important way to make this transition smooth and help employees balance their work and personal lives. By using hotdesking, organizations create an environment where employees can easily move between remote and in-office work, which helps them be more productive and maintain a good work-life balance. Hotdesking also allows employees to customize their work environment to meet their changing needs, which helps create a culture of adaptability and flexibility.

  • Flexibility in choosing workspace location, whether it’s at home, a coworking space, or the office

  • Emphasis on creating a seamless experience for employees regardless of their physical location


Hotdesking offers numerous benefits and challenges for organizations and employees alike. By understanding these aspects and implementing effective strategies, businesses can harness the potential of hotdesking to create a flexible and productive workspace that meets the needs of the modern workforce. As the future of work continues to evolve, hotdesking will undoubtedly play a significant role in shaping the way we work.